The Accounts Payable module manages all payables and prints checks for both administrative expenses and grant disbursements. It is specifically designed to integrate with the Grantee & Grants Management and Scholarship Management modules. It also interfaces directly with General Ledger.

The Accounts Payable integration is extensive, allowing staff to easily view Accounts Payable (grant) history in the Grants module, and see the original voucher from General Ledger history. Integration also extends to the inevitable corrections to grant history. The system warns if a grant about to be paid has a condition or contingency, that has not been fulfilled.

The module is divided into functional areas, with quick drill-down to relevant data in each area. Standard controls and audit journals are provided. NPO can customize the information contained on grant checks.

The system easily accommodates multiple line items, hand checks or prepaids, split payments, changes in payment scheduling, debit memos, credit memos, 1099s, miscellaneous vendors, hold/release for payment, multiple check books, void and unvoids.

Voucher entry is made simple and fast with a number of features. Grant vouchers flow in automatically. For administrative vouchers entered manually, expense, cash, and liability accounts default automatically into line items, but may be overwritten Voucher entry for recurring invoices is automated.

Module Overview

Accounts Payable Features and Benefits

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