The Fund Management module identifies and categorizes funds or projects, and also organizes general information, transaction history, and General Ledger data under the fund or project name for easy access.

Each fund is assigned a Fund Record that links to the fund’s Spending Policy Calculation, Administrative Fee, and Donor Statement. This record also connects the fund to a wealth of information throughout the system, much of which can be viewed in the Fund module.

The Fund module plays an important role in financial integration. When a new Fund record is added, the system automatically creates all General Ledger accounts for that fund, based on the type of fund (endowed pooled, endowed trust form, nonendowed, etc.). The same categorization determines the default debits and credits for routine transactions. This means that staff entering transactions do not need to be bookkeepers, as FIMS automatically creates the appropriate General Ledger Journal entries.

The Fund module provides a dynamic overdraft warning system in the Grants module via its available-to-grant calculation. This calculation bases its computation on General Ledger balances, and adjusts them with transactions that have been entered, but not posted, to General Ledger. Staff are warned when a distribution is entered that would exceed the available amount for the fund.

Module Overview

Fund Management Features and Benefits

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