NPO Solutions for Community Foundations

Integrate my philanthropic efforts into accounts payable and general ledger systems.

The General Ledger module in the Foundation Information Management System (FIMS) provides a complete philanthropic accounting system that can track financial information for any nonprofit organization. It also provides a rich set of accounting features designed specifically for multifund grant-making organizations. This flexible system lets your foundation report at the fund, or foundation level.

A special General Ledger account key allows you to format your General Ledger structure to conform with your reporting requirements, whether you have one fund or one thousand. For organizations with multiple funds, this module employs a Master Chart of Accounts to automate account creation and journal entry. FIMS requires that all fund-level general ledgers (as well as the foundation-level general ledger) balance, reducing errors and satisfying auditors.

The Accounts Payable module in FIMS manages all payables and prints checks for both the administrative expenses and grant disbursements. Every record of every item ever posted in the Accounts Payable module is recorded. Items stored in this history include administrative vouchers, grant vouchers, administrative payment/vouchers, administrative payments, grant payments, administrative debit memos, and grant debit memos.

All checks and voids are entered automatically in the checking account reconciliation system, which provides a report that lets you balance your checking account against your bank statement.

Keep tabs on all of your administrative vendors via the Accounts Payable module. Specify vendor payment terms, default due dates for vouchers, and expense accounts for normal payments to a particular vendor. Let FIMS keep track of which vendors should receive 1099s at year-end.

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